Leaving your job? It’s important to provide a written letter of resignation for several reasons.

While your company may not have an office “written intent to resign” policy, it is just more professional and courteous to provide a formal letter of resignation.

A written document allows you to extend your thanks for the opportunities your employer has provided, and to put your reason for leaving on record.

Most importantly, however, it creates a paper trail that shows you’ve given notice on a certain date, which can help prevent legal hiccups if there are issues processing your final paycheck or calculating your last day of benefits.

Here is an example of a (Retirement Resignation) Resignation Letter:

Alexandra Smith
Smith Jones Company
123 Waterfront Drive

May 28, 2016

Dear Alexandra,

It is with a heavy heart that I submit my resignation. The last 30 years at Smith Jones Company have been some of the best years of my life. However, after 30 years it is time for me to retire and leave others to carry on our mission.

I may be available for some consulting if you are interested. My last day at Smith Jones Company will be January 1, 2017, thus giving everyone ample time to learn of my function.

Please let me know when you would like to meet to discuss the transition of my responsibilities.

I wish the company and all its employees much success in the coming years.

Most Sincerely,


Javier Smith
123 Mockingbird Lane
Rochester, Michigan 48307

About Allison

Allison & Taylor Inc. and its principals have been in the business of checking references for individuals and corporate accounts since 1984. We have successfully built our brand and corporate recognition and have been recommended by industry specialists such as The New York Times award-winning author Martin Yate (“Knock ‘Em Dead Résumés”). Numerous articles have been published about our business in newspapers and magazines including The Christian Science Monitor, The Wall Street Journal, Glamour Magazine, New Woman, Worth, National Business Employment Weekly, The Detroit News, and The St. Petersburg Times.